Starting a new job brings on a slew of emotions, most of them residing in the nervous system. This universal feeling can be alleviated, though, and it starts with the employer. New employees aren’t the only ones striving to make a good first impression. In fact, it falls on the employer to be as warm and welcoming as possible. That way, the new kid on the block feels less like an outcast and more like the main character. They were hired for a reason, after all. 

Here at Knoji, we’ve come up with welcome messages to send a new employee. Whether they’re working for you or alongside you in a company, we want you to put your best foot forward, because what you say to the new hire sets the tone for the company’s culture.

If you’re unsure of what to say, we’ve taken care of the hard part and crafted 16 unique messages to choose from when welcoming your new employee to the company. Any one of these messages would show a new employee, colleague or team member the kind of company they’re joining. Try using any of these as openers for an onboarding email or direct message to send to the latest hire. 

For example, once the new employee joins the company’s online portal of choice (where it’s easier to communicate and keep track of tasks), you could virtually introduce yourself and share a short, sentimental message to them. 

Or maybe you’d want to add one of these messages to the top of an onboarding email. These emails are sent to new employees as a means of information to help them succeed in their roles at the company. Onboarding emails also give new employees a peek into the social and performative aspects of their job. Why not start the onboard email off with a congratulatory or welcome message? You’ve probably been in their position before. Make them feel appreciated. This small gesture can go a long way, especially with someone you hope to stay on your team for years to come.

Welcome aboard messages to lead off onboarding emails

Ways to welcome any employee

Being the new guy or gal on a team is never a great feeling. They have a lot of catching up to do, and that doesn’t usually pair well with first-day jitters. Send one of these messages to your new colleague so they feel secure in their spot on the team.

Congratulations on becoming part of the team. With your skills and expertise, we know you’ll bring a lot to the table.

Send this message to the new member on your team. It will make them feel confident in this new role, which is important when you’re starting a job. Not only that, it also shows that your team is aware of the skills the new team member possesses, and how much of an asset they’ll be in the future.

Welcome aboard! You’re with a team that brings excellence to new heights, and we know you’ll live up to the challenge.

This allows new employees to understand how seriously the team takes their job. You’re introducing this new colleague not just to the other employees, but also to the company culture. From the get-go, you’ll want your new team member to set goals and break barriers. 

Welcome to the team. We’re delighted to have you on board.

You’re going to get to know your new team member quickly because of the time you’ll spend working on projects together. Sending them a thoughtful message like this lets them know that you’re excited to start this endeavor with them, and it shows that you’re willing to make an effort to be inclusive.

It’s always great to add fresh perspective to the team, and we believe you’ll do that here.

Let a new colleague know that their input is appreciated by sending them this message. It conveys the closeness the team will have and it makes the new hire feel like they will bring on a unique perspective needed to get the job done. They were hired to help the company. But it’s up to you to help them feel like they belong on the team.

Ways to welcome a new employee you’ll be managing

These messages can be said, written, sent by carrier pigeon, DM’d or emailed to a new employee. He or she is your newest hire, which means it’s important to make them feel welcomed, supported and ready to take on any tasks that may come their way.

Welcome to the team! We know you’ll accomplish great things and we’re here to support you all the way!

No matter what role someone plays in the company, they should feel valued. This is a good message to send to a new employee who reports to you. This supportive message acts as an introduction to what the company values— its people. They won’t have to work alone to get the job done; there is always someone in the company to rely on.

Just heard that our company hired an amazing addition to the team. Can’t wait to see what you accomplish.

Let your new employee know that you recognize them and the great work they can do. At the end of the day, it doesn’t matter what they do, but rather how they do it (well, fine, it matters what they do, but it’s also important that they feel supported by their superiors). And this message proves that.

Welcome to the team! We know you’ll achieve great things and we’re here to support you all the way!

This message is great to send a new employee who may be just starting their career. They’re entering a new chapter in their lives, and this message acts as the first sentence of what’s to come in the company’s story. Try sending this to someone you see growing out of their role and through the company’s ranks.

It’s great to have you on board! We believe you’ll be a huge asset to the team.

You’re in a position of authority, and it’s wise to cultivate a strong relationship with your newest hire. That way they’re not just working for you, they’re working with your company to do the best job possible. Make sure that whatever role they play on the team, they feel like a useful addition to the company. This message helps express that.

Ways to welcome an employee to a small company

When a company is on the smaller side, it tends to have a familial feel to it. Set the tone of the company with one of these heartfelt messages.

Welcome to the team! Come to me with any questions you may have. You can always find support around here.

This message shows how willing you are to help the new hire. It proves to them how supportive the company is going to be as you take on this new role. Everyone knows that there’s a learning curve when you start a job. Express that asking for help is encouraged at this company. After all, there’s no such thing as a stupid question. 

Congratulations on the new job! We’re so excited for you to join our team.

This is a good way to show the new employee that you’re here for them. Even when a company is smaller in staff, starting a new job is still nerve-wracking. Let them know that your coworkers are ready to welcome them with open arms. Work is where you spend the majority of your waking life, so words of encouragement are sure to alleviate some nerves as a new employee starts a job.

Congratulations and welcome to the team! Your presence supports the company’s goals and objectives, so it’s great to have you here.

In a smaller business, it’s important that the employees’ goals align with the company. Reiterate how important that is when someone new starts. It sets an expectation of what you need to do and how they should act.

Your creativity and vision will really contribute to our company’s success. Welcome aboard.

A company is only as strong as its employees. Show the new hire how much of an impact they can have on your company with this motivational and moving message. It reveals that you’ve done your research on the new employee and you know that the work and energy they bring to the company will be of great value. 

Ways to welcome an employee to a large company

You want to make the new employee feel like an integral piece of the puzzle, even if it’s, like, a really big puzzle. 

You’re a fantastic addition to our ever-growing company and we’re thrilled to have you on board.

This is a great opening line to send an employee who is starting a job at a larger company for the first time. It adds a personalized touch to what could be the start of a hectic career. This also gives a little insight to the company culture. It’s a big place, and it’s going to get even bigger, but the new employee isn’t lost among the masses. 

You may have noticed that it gets busy around here, but I hope you find it interesting and fun. Welcome aboard.

Consider saying this to a new team member who isn’t used to working in a company of your size. It indicates that your company isn’t all work and no play. This message sets the tone for the pace of the company’s day-to-day without being overwhelming the employee. It is their first day, after all. And what’s a job without a little fun?

I speak for everyone when I say we’re really excited to have you as part of our team. Let’s show this company what you’re made of!

The chances of a new employee meeting everyone in a large company on their first day, or even their first week, is pretty slim. This message shows that the company is excited to have a new employee on the team, and it motivates them to work hard. If you’re a direct supervisor to a new employee, this may be the right message for you. It personalizes that big company feel and reminds the new hire that they’re here to do their best and prove how much of an asset they can be to the company.

We’re all so happy that our company hired you. We hope you’ll have fun working alongside us.

Don’t let the size of the company make a new employee feel too small to be appreciated. They’re going to do great things, and it’s up to you to remind them, especially if they’re feeling overwhelmed on their first day. You were new once, you understand how much of a whirlwind the first day of work can be. It helps show them what kind of a team they’ll be working with and what vibe they can expect. This message is perfect for grounding a new employee who may not realize how much they matter.

Buying Guide

• Say any one of these welcome messages to the employee, or buy them a welcome card and write it somewhere they’ll get to cherish as a keepsake. 

• Take the note one step further with a Quill fountain pen. The best part about this is while you’re carefully crafting your welcome message, you get to live out your Victorian fantasy of writing with a quill and ink.

• Or go above and beyond and get a welcome present for your newest employee from Uncommon Goods. Or maybe you don’t feel like writing the card by hand. 

• You can always have UrbanStems deliver flowers to go along with the welcome note attached to the bouquet you choose. 

• If you’re worried about allergies in the office, the temperature controlled Ember mug should do the trick.