In some circumstances, there is really a need to talk with your supervisor to clarify the range of your work duties and responsibilities. One instance that calls for the need to clarify your responsibilities is when a new supervisor is assigned to take charge. This is a new person in charge and you don’t know yet what his priorities and expectations are. It is only by discussing things with him that you will have a clear understanding of what your loads are. Otherwise, you will just catch yourself overloaded with works and not being certain if that responsibilities are within your job descriptions. Company’s expansion or reorganization may also bring changes in work duties and responsibilities, thus a need to spell out things with your supervisor. Here are tips on how to clarify the scope of your work responsibilities:
- Request a meeting with your supervisor to have a clear understanding of your scope of work duties and responsibilities in details.
- Write down in advance all the problems, questions and things that bother you and want to be answered by your supervisor. Make sure to focus the discussion in work duties only. Avoid making a long list of questions otherwise it can create an impression that you are complaining instead of seeking clarifications.
- In a meeting proper, let your supervisor understand your reasons why you seek to clarify your job responsibilities. Make it clear to him that what motivates you to seek this meeting is for the purpose of eliminating confusions as to who is responsible to do a certain task. Always maintain your professionalism and politeness when talking to your supervisor.
- If your supervisor is new, ask him what his priorities and expectations are. His views and visions could be too far different from your previous supervisor. Ask questions, take notes and repeat in your own words the expectations of your new supervisor to make sure that you clearly get what he means.
- When giving feedbacks to your supervisor, make sure that it is realistic and believable. Also, avoid making promises that you cannot deliver.
- Request to follow up on issues that you and your supervisor have discussed and talked about. Don’t request for another meeting immediately. It is a bit inappropriate. Just let him know that you might follow a meeting with him next time if you have further clarifications about your work responsibilities.